PRIVACY POLICY

Dear User,
We would like to inform you that the privacy regulations applied in this portal have been updated in compliance to the provisions of the General Data Protection Regulation / GDPR (UE) 2016/ 679, in force since 25 May 2018.

We assure that the processing will be carried out according to principles of legitimacy, correctness and transparency for the protection of the fundamental rights and freedoms of individuals. We furthermore invite you to read our new privacy notice:

1. Data Controller
   The Data Controller is the Ministry of Foreign Affairs and International Cooperation (MAECI) of the Italian Republic, by means of the Office IV of the Directorate General for Public and Cultural Diplomacy: Piazzale della Farnesina 1, 00135 Roma, telephone: +39 06 36911 (switchboard), dgdp-04@esteri.it, dgdp.04@cert.esteri.it

2. Data Protection Officer
   For any question or complaint, Users can contact the Data Protection Officer (DPO) of the MAECI (postal address: Ministero degli Affari Esteri e della Cooperazione internazionale, Piazzale della Farnesina 1, 00135 Roma, telephone: + 39 06 36911 (switchboard), email rpd@esteri.it, certified email: rpd@cert.esteri.it

3. Collected Personal Data
   Personal data to be collected are the data requested in the registration form and those produced by participating in the services offered by the portal Study In Italy.

4. Scope of Processing
   Collected personal data will be used for the sole purpose of evaluating the applications of registered candidates to scholarships offered by the MAECI, of managing assignments, waivers or takeovers and for internal statistical purposes.

5. Judicial Basis of the processing
   Processing of data provided to the portal Study in Italy is based on consent. The candidate who refuses to provide such data will not be able to log into the service and will be ipso facto excluded from the grant of scholarships.

6. Processing Methods
   Data will be processed manually by the specifically entrusted personnel of the Office IV of the Directorate General for Public and Cultural Diplomacy of MAECI and by the Italian Diplomatic Mission accredited in the applicant’s country of origin/application or in the countries responsible for the selection process by territorial competence.

7. Data Transmission to Third Parties
   Personal data of the Grantees will only be shared with the Universities chosen for pre-enrolment procedures and with the insurance broker society AON for the inclusion on the list of insured Grantees.

8. Data retention period
   Personal data will be retained for the duration of the scholarship and for the following 10 years for administrative and accounting reasons. Personal data of candidates who have not obtained any scholarship will be kept for 10 years in order to manage any reassignments following waivers or impossibility of the winning candidates, to allow applications for subsequent calls for scholarships and for administrative and statistical reasons.

9. Rights of the Data Subject
   Users can request to access, update and correct personal information anytime. Within the limits of current regulations, data cancellation can be requested (thus foreseeing the impossibility to access the granting service as stated above), as well as restriction and objection to the processing of personal data. In these cases, Users must submit a specific request to the Office IV of the Directorate General for Public and Cultural Diplomacy: Piazzale della Farnesina 1, 00135 ROMA, telephone: +39 06 36911 (switchboard), dgdp-04@esteri.it, dgdp.04@cert.esteri.it, and informing in carbon copy the Data Protection Officer of the MAECI.

10. Claims or Complaints
    Should they consider that their rights have been infringed, Users can file a complaint to the Data Protection Officer of the MAECI. As an alternative, it is possible to appeal to the Italian Data Protection Authority (Piazza Venezia n. 11 - 00187 Roma, tel. 0039-06696771 - switchboard, email: protocollo@gpdp.it, electronic certified email: protocollo@pec.gpdp.it).

In hope that the services we offer will keep on proving themselves useful and interesting, we would like to take this opportunity to extend to you our kindest regards.

Ministry of Foreign Affairs and International Cooperation
Directorate General for Public and Cultural Diplomacy – Office IV
Email: dgdp-04@esteri.it